Last updated: 26 October 2025

Oana Photography (“we”, “us”, or “our”) operates the website https://oanaphotography.co.uk.
We respect your privacy and are committed to protecting your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

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1. Who We Are

Business name: Oana Photography
Email: info@oanaphotography.co.uk
Location: Rugby, United Kingdom

Oana Photography is a UK-based photography business specialising in family, baby, maternity, and seasonal studio sessions.

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2. What Personal Data We Collect

We may collect and process the following types of personal information:

• Contact details: name, email address, phone number.
• Booking details: session type, date preferences, package selection, and messages or requests you send us.
• Payment information: processed securely through trusted payment providers (such as Stripe, PayPal, or direct bank transfer). We do not store full card details.
• Website usage data: including cookies, analytics, and tracking pixels (such as the Facebook Pixel) to understand user behaviour and measure advertising performance.
• Photographs and related session data: images taken during booked photography sessions, handled with your explicit consent.

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3. How We Use Your Data

We use your personal information to:

• Process bookings and deliver agreed photography services.
• Communicate with you regarding your enquiry, session, gallery, or invoice.
• Manage client relationships and provide customer support.
• Send marketing updates or promotional offers (only with your consent).
• Improve our website experience and measure the effectiveness of our marketing.
• Comply with legal, accounting, or tax requirements.

We never sell or rent your personal information to third parties.

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4. Legal Basis for Processing

We process your data based on one or more of the following lawful bases:

• Contract: to perform our obligations under a photography booking or agreement.
• Consent: where you have opted in to marketing or granted permission for image use.
• Legal obligation: to comply with record-keeping and tax laws.
• Legitimate interests: to manage and improve our services and advertising.

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5. Cookies and Facebook Pixel

Our website uses cookies and similar technologies to provide a better browsing experience, analyse site traffic, and deliver personalised advertising.

We use:

• Essential cookies: to ensure basic site functionality.
• Analytics cookies: to understand how visitors use our site (via tools such as Google Analytics).
• Marketing and advertising cookies: including the Facebook Pixel to track website visits and measure the performance of Facebook and Instagram ads.

These technologies help us show relevant ads to people who have previously interacted with our website or social media content.

You can manage or disable cookies through your browser settings.
For more information about how Facebook collects and uses data, please see Facebook’s Data Policy.

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6. Sharing Your Information

We may share your data with:

• Payment processors (e.g., Stripe, PayPal).
• Gallery and file delivery services (e.g., Pixieset, Google Drive, WeTransfer).
• Print labs or album suppliers (for printed products and delivery).
• Advertising and analytics partners (e.g., Meta/Facebook, Google) — to measure performance of ads, never to sell your data.

All partners comply with UK and EU data protection standards.

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7. Data Retention

We retain personal data only for as long as necessary:

• Client contact and booking information: up to 7 years (for legal and tax purposes).
• Images: for as long as required to fulfil your contract, portfolio usage (if consented), or until you request deletion.

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8. Your Rights

You have the right to:

• Access, correct, or delete your personal data.
• Withdraw consent for marketing or image use at any time.
• Object to processing or request data portability.
• Lodge a complaint with the Information Commissioner’s Office (ICO) via www.ico.org.uk.

To exercise your rights, please contact info@oanaphotography.co.uk.

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9. Image Usage and Consent

Photographs taken during your session will only be shared publicly (e.g., website, social media, marketing materials) with your explicit written consent.
You can withdraw consent for image use at any time by contacting info@oanaphotography.co.uk.

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10. Security

We use secure hosting, SSL encryption, and reputable service providers to protect your data.
While we take all reasonable precautions, no online data transmission is entirely secure.

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11. Changes to This Policy

We may update this Privacy Policy periodically. Updates will be reflected on this page with a new “Last Updated” date.
We encourage you to check this page occasionally to stay informed of how we protect your information.